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Account Set Up & First Purchase

4 April 2011 No Comment

Since the “big announcement”, there have been lots of things to check off the list:

1) Set up an account with Apple Education.
I wasn’t sure where to start, so I began at the Apple Education Pricing page & just called them! It turns out that we had a dormant account with Apple, so I was put in contact with our Account Rep Richard Brooke. Our Business Office had to complete a Purchase Agreement, a Credit Application (so that we could use PO’s), and submit our Tax Exempt Certificate.
(We also ended up need to fill out a Partial Shipment Authorization Form – not sure why this wasn’t included in the first go around of paper filing!)

2) Decide what to buy.
So, our deployment has 2 stages – the teacher roll out & then the student cart roll out. (We’re focusing on the teachers now & will leave the student iPads for early summer.) We want teachers to have the iPads as soon as possible, so that they can get comfortable with them. Our plan is to have the iPads ready to go for our End of Year meetings – roughly the 1st week in June- and to supply a little basic training at the same time. Right now, Apple is saying 4 weeks delivery time, so that gives us a few weeks to figure out how to manage these iPads at the institutional level – this isn’t as simple as just handing everyone an iPad and saying “Have fun!”
Here’s what we ordered:

  1. 145 iPads – no extended warranty (we want to see how they hold up) & no cover – YET. I am holding out for an Apple case like the one made for the original iPad, but those aren’t out yet. Hopefully they will be by the time we are ready to deploy, or we’ll find something we like better.
  2. 60 VGA adapters – We’ll use the sharing model for now, but will likely purchase more for the academic year.
  3. Volume Vouchers – $25 for each iPad. (See tomorrow’s post for more on the Volume Purchase Program.)

(Note: after our first round of quotes, Apple announced 10 pack pricing for the iPads that saves you $20/iPad. Great news! Only down side was that we had been excited about getting the iPads engraved on the back, but if you want the 10-pack pricing, you can’t get them engraved – Bummer!)

3) How to deploy iPads in a school setting.
This is where it starts to get interesting! At this point, all of our faculty have laptops (some have desktops)  running Windows XP. We create images for them, and, until now, iTunes was not a part of this image. We’re planning on having faculty use their laptops to sync their iPads – for all of the usual reasons, but primarily to serve as “backup” for their iPad if anything catastrophic occurs. We’re planning to use group policy to install iTunes on all of our laptops (& we’ll include it on our images moving foward), but it turns out that we need a (free) site license for iTunes to do this legally. We’ve filled out the paperwork & sent it off & are now using these 2 resources to get ready for the push: Apple Discussion Topic: Deploying iTunes via Windows Group Policy &  this document from AFP548.com. (More on that when we actually do it!)

**Tomorrow: Everything I know (or thought I knew) about Apple Education’s Volume Purchasing Program….

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